Toyota maintenance records limit on self report per day???

Discussion in 'Gen 2 Prius Main Forum' started by pasadena_commut, Apr 19, 2026 at 8:50 PM.

  1. pasadena_commut

    pasadena_commut Senior Member

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    I had some free time today so tried to upload all my "done at home" and "done at the mechanic's" service records into the Toyota site. After putting in a bunch I pulled the full service history and found that it had accepted the first 5 and ignored the rest - without putting up any kind of warning. Thanks for wasting my time Toyota!

    Does this site have a "5 per day" limit on these sorts of records?

    It could also be a glitch because all the records it dropped were more recent than the last record it already had.

    I also noticed that most of the work done under a warranty (from when the car was purchased used) at Longo were not present in the log. But a couple were. Strange.
     
    #1 pasadena_commut, Apr 19, 2026 at 8:50 PM
  2. Brian1954

    Brian1954 Senior Member

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    I can not answer your questions. I do know that anything that you add can only be seen by you. If you sell the car in the future, the new owner will not see what you entered. So, I do not take the time to enter the maintenance that I or my local mechanic does. I just keep written records for myself.
     
    #2 Brian1954, Apr 19, 2026 at 10:32 PM
  3. Mendel Leisk

    Mendel Leisk MMX GEN III

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    Same here. Toyota Canada doesn’t allow any sort of entry by owner, perhaps for the best. .
     
    #3 Mendel Leisk, Apr 20, 2026 at 6:13 AM
  4. pasadena_commut

    pasadena_commut Senior Member

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    Right, the fat file folder full of receipts and notes. Putting the data into the Toyota site was mostly going to be a backup, in case somehow that folder was ever misplaced or damaged. It did have the advantage that all the records were in one place. If it won't be visible to the next guy I might as well just use a google Doc instead, starting by downloading all the records out of the Toyota site.
     
    #4 pasadena_commut, Apr 20, 2026 at 1:37 PM
  5. ColoradoBoo

    ColoradoBoo Senior Member

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    I just keep an Excel Spreadsheet for all the maintenance jobs I do on our vehicles. Only authorized service places can enter stuff into Carfax but even those reports should be in the category, "Trust but verify" as I've seen reports where the vehicle, magically, had services right on the marks....30,000, 40,000, 60,000....sounds like someone got an extra $20 or so to enter stuff in for somebody who was looking to sell it!
     
    #5 ColoradoBoo, Apr 20, 2026 at 2:34 PM
  6. Mendel Leisk

    Mendel Leisk MMX GEN III

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    I keep a (burgeoning) folder of receipts, and some notes, and a simple, text-format (.txt) diary. The last few entries:

    ====
    Tuesday, March 25, 2025
    kms: 103714
    * removed snow tires
    ====
    Wednesday, April 2, 2025
    kms: 103720
    * changed engine oil and filter
    * drained Oil Catch Cans
    ====
    Wednesday, April 23, 2025
    * block heater replaced by Open Road Toyota, Port Moody
    (safety recall by Toyota Canada, due to fire hazard of previous BH)
    ====
    October 8, 2025
    kms: 104983
    * installed snow tires
    * Replaced brake fluid
    (overdue, 6 years since last done)
    ====
    October 16, 2025
    kms: 105069
    * changed engine and inverter coolant
    ====
    April 9, 2026
    kms: 105931
    * changed engine oil and filter
    * drained Oil Catch Cans
    * Removed and cleaned Oil Catch Cans
    * Removed and cleaned intake manifold
    * Removed and cleaned PCV valve
    * Removed and cleaned throttle body
    * Removed and cleaned MAP sensor
    (snow tires removed about a week earlier)

    (put in a plug for TextPad, a full-featured text editor, free to use, with just a few second splash-screen pause when opening. A license is currently $16.50 CDN.)
     
    #6 Mendel Leisk, Apr 20, 2026 at 3:01 PM
    Last edited: Apr 20, 2026 at 3:09 PM
  7. ColoradoBoo

    ColoradoBoo Senior Member

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    Yea if I ever replace my 2014 Tundra with a new one, I'm definitely going to buy the Toyota Extended Warranty to cover myself with that V-6 engine issue. I'll have to keep good maintenance records, with receipts, to avoid any claim issues if I ever have to use the warranty.

    There's a lot of fellow V-8r Tundra owners anxious to see what mid-cycle refresh Toyota makes on the 2027 Tundra.

    While not as devastating as Nissan dumping their Datsun brand, I think Toyota going to "turbo-or nothing" in their Tundra/Tacoma trucks was a huge mistake.....what happened to giving customers OPTIONS and letting us decide??
     
    #7 ColoradoBoo, Apr 20, 2026 at 3:14 PM
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