new owner needs some help

I have been trying to transfer my phone book into the system as per the manuals instructions to no avail. The system tells me that the transfer is in progress and I am to operate the phone. Which phone? My handheld or the built in? I have tried both but have been unsuccessful. Any ideas? Also, I am reading a lot about gliding, coasting, pulse and glide...I have no idea what these mean or what the difference between a glide and coast is. If someone could enlighten me about pulse and glide in order to stay strictly on battery power that would be great. New owner still working out the kinks. I have had my Prius for 4 days.